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Connected billing for your barn

Questri + QuickBooks Online

Record the work once. Keep your accounting in QuickBooks.

Bring lessons, boarding, and care charges from Questri into the invoices you manage in QuickBooks. Less retyping, clearer billing, and a payment status your team can follow.

Read the setup guideOpen Questri

For US QuickBooks Online companies using USD. Set up and export from the Questri web app.

From barn work to a paid invoice

  1. Questri

    Record the charges

    Lessons, board, care, and other billable work.

  2. You stay in control

    Review, approve, send

    Choose the customer, services, and invoice.

  3. QuickBooks Online

    Invoice and get paid

    New invoice or added lines on an eligible existing invoice.

Confirmed full payment in QuickBooks updates the linked Questri transactions to Paid.

Less administration, better visibility

A shorter path from work to billing.

Skip the second round of data entry

Use the charges already recorded in Questri instead of rebuilding them line by line in QuickBooks.

Keep the accounting setup you know

Link your existing QuickBooks customers and services. Start a fresh invoice or add charges to an eligible one already in progress.

Know what has actually been sent

See export progress and last-synced payment status in Questri. Confirmed full payment updates the linked transactions.

Questri demo billing transactions showing the horse, service, date, amount, and transaction status.
Start with the billable work already in Questri. Product screenshot from a Questri demo barn; example amounts are not suggested rates.

Set up once

Sign in through Intuit, then search for your QuickBooks customers and products or services. No IDs to find or copy.

These links tell Questri who to bill and how each charge should appear. The amount still comes from Questri.

See the setup steps

In Questri

In QuickBooks Online

Questri

Client user

Morgan Reed

QuickBooks Online

Customer

Reed Equestrian

Questri

Task / transaction category

Trainer Lesson

QuickBooks Online

Product / service

Riding Lessons

Questri

Selected transaction

Lesson recorded in Questri

QuickBooks Online

Invoice line

Charge on the customer invoice

Illustrative examples. Names can differ; you choose the correct links.

Choose how you bill

A new invoice. Or the one you already started.

Review the selected charges and choose an invoice destination for each customer. Questri adds the transaction details; QuickBooks remains the place to manage the invoice.

Selected Questri charges, grouped by customer

Create a new invoice

One QuickBooks invoice per customer, with a separate line for each selected charge.

Add to an existing invoice

Choose an eligible unpaid invoice in QuickBooks. Add your charges and keep its existing lines.

Neither option requires an invoice in Questri.

You control the handoff

Connected does not mean automatically sent.

Select charges, review them, approve the export, and send it. Approval reserves the transactions in Questri; sending is a separate step.

QuickBooks calculates tax using its settings. Manage invoice emails and payments there. Questri does not request an invoice email or collect payment when you export; your QuickBooks automations may still apply.

Not sent to QuickBooks
Approved in Questri. The Send step is still needed.
Sent to QuickBooks
The charges reached the selected invoices. Sent does not mean paid.
Paid
Confirmed full payment on a linked invoice updates its Questri transactions. Updates may take time.

Make your next billing run simpler.

Start with the company connection, link a client and a service, then review your first batch of charges.

Follow the QuickBooks guideAsk the Questri team

QuickBooks and Intuit are trademarks of Intuit Inc. This integration is for QuickBooks Online, not QuickBooks Desktop.